[mmaimcal] 3rd announcement

[Al Wootten]

Well, it looks like no one will be staying in our hotel and we'll have
to bite a big one.  So far, only 57 reservations during the meeting.
I may be required to commit ritual suicide, I suppose.

So I have a 3rd announcement which I will send out.  Please let me have your
comments asap.  I will follow it shortly with an announcement on the MAC
meeting.


                          Science with
                              the
                         Atacama Large
                           Millimeter
                             Array

                           Associated
                         Universities,
                              Inc.

                          October 6-8,   1999
                 At: Carnegie Institution of Washington
                     16th and P Streets, NW
                     Washington, D. C.

                        Third Announcement
                        September 3, 1999
WWW Site http://www.mma.nrao.edu/science/science99.html
----------------------------------------------------------------------

                     THIRD ANNOUNCEMENT

----------------------------------------------------------------------
DEADLINE DATES to REMEMBER

10 September                    DEADLINE FOR RESERVATIONS AT THE OMNI SHOREHAM!!
12 September                    Deadline for submission of abstracts
06 October                      Congressional reception (invitation only)
07 October                      Meeting begins (8am)
07 October                      Banquet
08 October                      Meeting ends (6pm)
21 December                     Deadline for submission of manuscripts

The meeting 'Science with the Atacama Large Millimeter Array'
will take place on 6-8 October 1999 at the Carnegie Institution of
Washington at 16th and P Streets, NW, Washington, D.C.
under sponsorship of Associated Universities, Inc. (AUI) and the National
Radio Astronomy Observatory (NRAO).
This historic neo-classical auditorium is across the street from the
AUI offices, just a few blocks from the White House and DuPont Circle.

This email is addressed to all of those who have registered, who are on one
of the organizing committees,  who have been invited to present a paper
at the conference, or who have requested to be kept informed of the
conference progress.

----------------------------------------------------------------------
                      Accommodations

***THE ROOMS AT THE OMNI SHOREHAM WILL BE RELEASED IN ONE WEEK ON 10 SEPT.  
PLEASE RESERVE A ROOM IF YOU INTEND TO DO SO; THE AUI RATE IS ABOUT 2/3 
THE NORMAL RATE.****
You may contact the hotel at:
Omni Shoreham Hotel
2500 Calvert Street NW
Washington, D.C. 20008
                Telephone:(202)234-0700
                Reservation Facsimile: (202) 756-5145
                      Guest Facsimile: (202) 265-7972

The hotel for the conference is the Omni Shoreham Hotel, located
off Connecticut Avenue in Rock Creek Park.  This is situated about 1.3
miles from the Carnegie Institution.  One can either
walk, or take the Metro subway one stop from Woodley Park to Dupont 
Circle followed by a short walk, or ride a bus.
Parking near the conference center is extremely limited, while parking at the
hotel is available for guests at $14 per day.

A special rate, 2/3 the normal rate,  has been negotiated by AUI with 
the hotel.  When reserving a room, please be sure to mention that you 
want a room within the AUI block. 
The number of rooms at this special rate is limited in number and subject
to availability.  BE SURE TO RESERVE A ROOM BEFORE 10 September 1999!
Washington is very popular during October and rooms can be difficult to find.

A map is available at the meeting WWW site.  The hotel is denoted by the flagged
address; the conference site by the orange number '1.'  

----------------------------------------------------------------------

                            REGISTRATION

If you have not yet registered, please do so.
You may do this over the Web at the site whose URL is
given above.

Over 150 persons have registered for the meeting at this time.
We are planning for a meeting of 150-200 people.  The
auditorium will hold 400 people; the banquet is planned to seat 200.
 Note that for security reasons, entry to the building is through a 
side entrance on the right of the building as one faces it. not via the 
columned portico on 16th Street,

Conference posters have been distributed; contact cwhite at nrao.edu if
you would like one.

The registration fee is now $95.  You may register at the URL
http://www.mma.nrao.edu/science/register.html
Please do so if you have not already.  The list of participants
is updated weekly and is available for review at:
http://www.mma.nrao.edu/science/registration/participant_list.html

On Thursday evening, 7 October, there will be a banquet at the Omni
Shoreham hotel.  Although AUI is underwriting much of the cost of this
banquet, there is a $40 charge for attendance to defray the costs.
You may pay this with your registration fee.  Guests
wishing to attend the banquet should be indicated and the fee
adjusted accordingly.  A reception including hors d'oeuvres and a cash
bar precedes the banquet, which will be a sit-down dinner including wine.

Information on payment of fees may be found at:
http://www.mma.nrao.edu/science/payment.html
You may pay by bankcard, check, or wire transfer.

----------------------------------------------------------------------
  
                          MEETING FORMAT

The meeting will consist of invited talks on the main topics, which comprise
a hefty portion of the science which ALMA will address:
 Investigation of galaxies near the time of their formation at very 
        high redshift; 
 Detection and study of planets around nearby stars; 
 Study of star formation by, for example, high-resolution submillimeter 
        observations of protostars, protoplanetary disks, and outflows; and 
 Study of the origin, distribution and evolution of the elements and 
        their isotopes; 

Posters will be displayed on boards in the reception hall outside the auditorium
and remain up for the duration of the meeting, 8:00 am, 7 October through
7:00 pm, 8 October.  Coffee and snacks will be provided in this area in the
mornings and the afternoons.  A list of poster paper titles is available at:
http://www.mma.nrao.edu/science/poster_sessions.html
which is also updated regularly.

The schedule for the meeting is posted at:
http://www.mma.nrao.edu/science/proceedings/schedule/schedule.html

----------------------------------------------------------------------
                        Abstracts and Proceedings

Please provide an abstract for your poster.  These will be available on-line
and referenced at the ADS astronomy electronic literature service. LaTeX
style forms are available at the WWW site; a booklet of posters will be made
available at the meeting.

REMINDER: Abstracts of your talks or posters are DUE NO LATER THAN:
*************************************** 
September 12th
***************************************
for publication in the booklet.   The booklet which will be 
made available to participants at the Conference and electronically on the Web 
site of the Conference about one week in advance. A copy of the Conference 
Abstracts will be provided to the Astrophysics Data System (ADS).  These
will have to be prepared in LaTeX following instructions that are on the
WWW.

PASP has accepted our proposal to publish the Proceedings.  This will include
ten pages for invited articles and four pages for poster contributions.
The deadline for submitting manuscripts is 21 December 1999.
To help the editors with the preparation of the Object index, it is asked 
that the authors provide separately the list of individual astronomical 
sources discussed in their paper.

In order for these proceedings to appear as soon as possible
to reflect the current status of the field,  the deadline for 
reception of all electronic files will be :
*************************************

21 December 1999

*************************************
 
In order to
keep the registration fee low, we have not included a copy of the book in
the registration fee.  We will, however, take orders for the Proceedings.

The cost per volume is $46.80 for each participant, plus 
$6.00 shipping/handling for US or foreign SURFACE MAIL;
or $9.00 Canada/Mexico AIR MAIL; or $15.00 Foreign AIR
MAIL.  Please note that volumes mailed SURFACE MAIL 
take 2 to 8 weeks to arrive, depending on destination.  
Typically, volumes are mailed out approximately 70 days 
after we receive the camera-ready hard copy.  Further, the 
cost of the book to each participant is the same regardless 
of the number of pages contained therein.   If a person is a 
nonparticipant and is not a member of the ASP, the cost of 
the book is $52.00. 

----------------------------------------------------------------------
                      Social Events

Members of Congress, their staffers, and constituents will be invited to
a reception in the House Science Committee Room at the U. S. Capitol
from 5:30 to 7:30 pm on 6 October.  Owing to the size of the room, this
will be by INVITATION ONLY.  Invitations will be mailed shortly.
If you would like to introduce your
representative in Congress to the ALMA project, please invite your
representative and accompany him/her to the reception.  Please let us
know that you have done this so that we may issue an appropriate
invitation.  A list of Representatives on relevant
committees may be found at:
http://www.mma.nrao.edu/science/congress.html
The Representatives and/or their staff are, of course, most welcome at the
meeting.

A press conference will be held at the Carnegie Institution on the morning
of 7 October to introduce the ALMA project to the media.  The subjects
to be covered are under development.

A reception and banquet for meeting participants will be held at the
Omni-Shoreham Hotel on the evening of 7 October.


----------------------------------------------------------------------
                   Getting to Washington

Washington D.C. is served by three major airports.  

Dulles International Airport to the west handles many 
international flights, with road connections to the city. You may take a
van into town. 

National Airport lies just across the
Potomac from the Mall, with convenient Metro access to the city.
Metro information is available at http://www.wmata.com/
The hotel is nearest the Woodley Park/National Zoo stop on the Red Line,
about 25 minutes from National Airport; change from the yellow line at
Gallery Place.

Baltimore-Washington International (BWI) Airport lies to the north, and has
convenient rail access to the city.  BWI is served by Icelandic Airways
and by Southwest Airlines, along with most major airlines, and 
frequently boasts the most reasonably priced fares.  From BWI, take the
Penn Line of MARC south to Washington, where you can travel to Union Station
for a connection to METRO, the Washington subway system.  The Red line
stops at Union Station and runs to the Woodley Park stop near the hotel.
The MARC trains run generally every 40 minutes or so; the schedule is at:
http://www.mtamaryland.com/marc/marc_sch_penn_s.htm
MARC does not operate on weekends or on Colmbus Day (11 Oct).  
There are van shuttle services to the city also.

Amtrak runs trains into Union Station.