[asac] Face to face arrangements

[Richard Hills]

Dear All,

One modification to the recommendations here.  It has been explained to 
me that it is generally easier and often cheaper for you to have flights 
to Calama booked for you by the Executives, if possible at the same time 
as your inter-continental flights.  If we do it then a complicated 
process of transferring the costs back to the different executives has 
to take place.

So please try to make your own arrangements to get to Calama.  The 
recommended flights are:

27th Jan LA 354 depart SCL 16:05 arrive Calama 18:15

and

29th Jan LA 355 depart Calama 18:40 arrive SCL 20:40

In both cases there is another flight 40 minutes later if those are 
full.  Obviously if you want to come earlier or stay longer that is fine 
but please let us know.

Buses between Calama and San Pedro will be arranged for the flights as 
needed.

We have made reservations for what we hope are enough rooms in the 
Hosteleria in San Pedro for the two nights 27th and 28th - I am afraid 
that the accommodation in the OSF is too full.

You will need to pay for your own rooms and then recover that as part of 
your travel claim from the appropriate executive.

Please keep sending your detailed travel plans and in particular tell us 
what additional hotel bookings you need - e.g. in Santiago.

Best Richard

Richard Hills wrote:
> Dear all,
> 
> Something I should have added to my last message is that we are 
> continuing the planning for the f2f meeting at the ALMA Operations 
> Support Facility on Jan 28th and 29th.
> 
> We should discuss the agenda during the telecon on 17th Dec but in 
> outline I expect it to go as follows:
> 
> Tuesday 27th afternoon fly from Santiago to Calama and then bus to San 
> Pedro.  Suitable flights leave SCL at 16:05 and 16:45.
> 
> Wednesday 28th morning and early afternoon:  Meeting at OSF.
> 
> Wednesday late afternoon early evening:  visit to technical facilities 
> and to high site for those who want to.
> 
> Thursday 29th morning and early afternoon:  Meeting at OSF including 
> conclusions and outline report.
> 
> Thursday evening:  Leave OSF at approx 3:30pm on bus to Calama. Suitable 
> flights back to SCL leave Calama at 18:40 and 19:25.
> 
> We will arrange these flights, buses, etc., when we know your 
> requirements (e.g. let us know if you want to go up to San Pedro sooner 
> than indicated above or stay longer).  You should arrange your travel to 
> and from Chile with your executive (ASIAA, ESO, NRAO, NROJ) and let us 
> know your arrival dates and times and whether or not you will need 
> accommodation in Santiago.
> 
> Best Richard
> 

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Richard Hills                Phone: +56 2 467 6175
ALMA Project Scientist       Fax:   +56 2 467 6104
Av El Golf 40, Piso 18       Apmnt: +56 2 474 1642
Santiago, Chile              Mobile +56 97 608 1582
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