[alma_na] New ALMA Account numbers

[Richard Simon]

Revised ALMA Chart of Accounts

2002-Sep-27
R. S. Simon

Starting 2002 October 1st, the ALMA project at NRAO has a new Chart of 
Accounts.  This change was necessitated by NRAO's adoption of a new 
Chart of Accounts.  After October 1st, please use only the new account 
numbers, and do not use the old J series of accounts.  The revised Chart 
of Accounts provides significant benefits and improvements in access, 
reporting, and budgeting.

Brief Instructions:

An ALMA account number consists of three parts, specified with the 
following syntax:

(Business Unit).(Object Class).(Subsidiary)

Business Unit is one of the major NRAO activities; for all ALMA accounts 
the business unit is the same:  701.

Object Class is the type of expenditure, and should be specified on all 
procurements and travel.  There are ~60-70 Object Classes, but for most 
purposes the simplified version attached is all you will need.  Money is 
budgeted into 3 of the Object Classes (people, places, or things), and 
is spent from one of the other 41.  A list of the official Object 
Classes is attached.

Subsidiary is the actual ALMA Work Element number, with a one-to-one 
correspondence between the 4-digit Subsidiary Number and a 4-digit ALMA 
Work Element Number.  A list of the official ALMA Work Elements 
(Subsidiaries) is attached, with their funding status for 2003.

Example:
The North American Project orders a new computer.  The account number to 
charge would be
701.1616.0100
(701 is the ALMA business unit, 1616 is Computer hardware, and 0100 is 
the ALMA Work Element for the North American Project Office).

Example:
Brian Glendenning travels to Germany.  The account number would be
  701.1690.2640
(701=ALMA; 1690=Travel-Foreign; 2640=Computing Subsystem Management)
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