[Calendar] [forwarded] RE: regular meetings in calendar

[Lori Appel]

Yes i too am painfully aware of this which was why i copied Ferzen from the get go, was trying to see if that was the case.



Sent from my Verizon, Samsung Galaxy smartphone


-------- Original message --------
From: Jessica Utley <jutley at nrao.edu>
Date: 12/7/18 2:30 PM (GMT-07:00)
To: Lyndele von Schill <lvonschi at nrao.edu>, Patrick Murphy <pmurphy at nrao.edu>, calendar at listmgr.nrao.edu
Cc: Ferzen Manglicmot <fmanglic at nrao.edu>
Subject: Re: [Calendar] [forwarded] RE: regular meetings in calendar

I concur with Lyndele on both counts. I've had the same experiences, including apparently deleting an entire series without receiving notification, or really remembering or finding any evidence of how or why, aside from Ferzen looking into it and confirming that yes, in fact, I had deleted the series!

Thanks,
JJ

-----Original Message-----
From: Calendar <calendar-bounces at listmgr.nrao.edu> On Behalf Of Lyndele von Schill
Sent: Friday, December 07, 2018 4:20 PM
To: Patrick Murphy <pmurphy at nrao.edu>; calendar at listmgr.nrao.edu
Cc: Ferzen Manglicmot <fmanglic at nrao.edu>
Subject: Re: [Calendar] [forwarded] RE: regular meetings in calendar

I can tell you, from painful personal experience, that there are times when one may inadvertently delete a series, instead of a single event. This may have happened to Claire; someone may have attempted to delete one event in the series, and deleted all of them by accident (or see below for another possibility). Note that deletions should result in notification to the person that originally made the reservation.

I will also throw this out there: In addition to user error, I have, once or twice, had the experience of canceling a single event (using the tried-and-true method) and seeing the entire series disappear. I suspect a glitch that occasionally, under certain unknown conditions, asserts itself.

Thanks,
Lyndele


-----Original Message-----
From: Calendar <calendar-bounces at listmgr.nrao.edu> On Behalf Of Patrick P Murphy
Sent: Friday, December 07, 2018 4:09 PM
To: calendar at listmgr.nrao.edu
Cc: Ferzen Manglicmot <fmanglic at nrao.edu>
Subject: [Calendar] [forwarded] RE: regular meetings in calendar

Any ideas?  I can get more details from Claire if needed.

Maybe Lori and Ferzen can chase this down if it doesn't ring a bell with anyone here present.

------- start of forwarded message -------
From: Claire Chandler <cchandle at aoc.nrao.edu>
To: Patrick P Murphy <pmurphy at nrao.edu>
cc: Lori Appel <lappel at nrao.edu>, Bryan Butler <bbutler at nrao.edu>,
        AOC Receptionist <aocrecep at nrao.edu>,
        Mark McKinnon <mmckinno at nrao.edu>,
        Ferzen Manglicmot <fmanglic at nrao.edu>
Subject: RE: regular meetings in calendar
Date: Fri, 7 Dec 2018 13:28:17 -0700 (MST)
In-Reply-To: <23562.49071.365355.544033 at lunasa.cv.nrao.edu>

Hi Pat,

There's definitely something more than just the 1-year timeout going on. I made a year's worth of reservations for Friday afternoons back in September, and even received notifications of those dates for which the rooms weren't available at that time. But they were all gone as of this morning, I had to re-make them all.

Claire

On Fri, 7 Dec 2018, Patrick P Murphy wrote:

> On Fri, 7 Dec 2018 17:55:14 +0000, Lori Appel <lappel at nrao.edu> said:
>
>> I just see the last time they were on there was November 26, that's
>> the last one in the series for the Coord meeting.  Best thing to do
>> is get them all back on for the new year including December of this
>> year.  I'll copy Ferzen and Pat to see if they got wiped (which
>> usually doesn't just happen), they can tell us more.
>
> I believe (and Ferzen can confirm or correct me on this point) the
> system can only reserve things 1 year in advance.  So every
> end-of-year we need to go through the cycle of extending reservations
> for recurring meetings.  Sissy Allen, the CIS admin assistant, just
> took care of our set of such meetings for most of 2019.
>
> Depending on when this extension is done, you may or may not be able
> to reserve all the way through the end of December 2019, if my
> assumption above holds true.
>
> The calendar reservation team (the calendar at listmgr.nrao.edu list)
> roughly encompasses the people who worry about this at each site every
> year.  It includes aocrecep, lappel, and nmreserv as well as a
> scattering of people from the other sites.
>
> Hope this helps.
>
> - Pat
>
>
------- end of forwarded message -------

--
Patrick P. Murphy, Ph.D.               https://www.nrao.edu/~pmurphy/
Info Services Site Manager          NRAO Information Security Officer

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