[asac] minutes Pan-ALMA subcommittee telecon

[Chris Carilli]

January 14, 2005

From: Carilli
To: J. Turner, chair ASAC
re: Pan-ALMA science meeting 2006
cc: ASAC, R.Baschiller, J. Cernicharo, T. Wilson, A. Wootten

Jean,

The Pan-ALMA science meeting sub-committee met on Feb 14, 2005.
Attached are minutes from the meeting. We will present a proto-plan
for comment at the ASAC meeting in February.

Chris Carilli
NRAO Socorro NM USA

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Minutes Pan-ALMA subcommittee telecon Jan 14, 2005

Attending: Carilli, Wootten, T.Wilson, Testi, Bachiller
Absent: P.Cox

Carilli introduced the Pan-ALMA science meeting. The ALMA project has
expressed the desire to have semi-regular meetings to discuss ALMA
science,and up-date the community on ALMA.  The first international
meeting of this type was in Washington DC, 1999, sponsored by
NRAO/AUI/Wootten. Note that these international meetings are meant to
be of larger scientific scope than the regional meetings (eg. Maryland
May 04, or the ESO ALMA open-days). The ASAC has discussed such a
meeting informally for the last two years.  In Fall 2004 the Spanish
ALMA community presented a formal proposal to the ASAC to host the
meeting sometime in 2006 in Madrid. This invitation has focused the
ASAC, to the degree of the formation of the subcommittee to consider
the options, and present plans to the ASAC in Feb 2005.

Spanish invitation: Bachiller then discussed the spanish invitation.
The spanish ALMA national committee proposes to host the meeting in
Madrid, hopefully at the Congress palace. The official invitation to
the ASAC suggested Spring 2006, but the ASAC has requested Fall
2006. Fall 2006 should be ok for the Spanish community. the congress
hall is already booking up, so they need dates soon after the ASAC Feb
meeting. Could use university for free, but not at center of city.
AI: ASAC formalize acceptance of spanish invite

Funding: Bachiller and Wilson have investigated funding options.  The
target cost for hosting at the Congress hall is 50kEuro.  We expect
about 1/3 of this from the registration fees (120Euro), 24 kE from the
Spanish ALMA community, and 8kE from ESO/Radionet.  The US payed for
the Washington meeting, so funding should come from europe. The
washington meeting cost 11k$ + 3k$ for  hall (after subtracting
reg fee).
AI - Wilson, Bachiller firm-up funding promises.
AI -- will Japan contribute funds?

Dates: All agreed that Fall 2006 is OK.  Beginning of Oct is already
booked.  Sept is too close to IAU.  Current time frame is late Oct.
conflicts: NRAO 50th Oct 14, 15. Maryland meeting -Oct 10-15 IAU - Aug
Note from Fukui -- japan wants international meeting next year as well?
could be community meeting or full international? Could be a conflict.
AI: ASAC should set date and tell Spanish.
AI: Carilli check for other conflicts
AI: Get info from Japanese rep at ASAC meeting

Format: total length of 3.5 days, with mostly plenary science talks,
with 1 day or so dedicated to current ALMA status and eventual
capabilities.  No major parallel sessions are planned, although
smaller meeting rooms might be useful. Expect on order of
200 participants, as in Washington. In fall 2006 we expect
1 ant on site.
AI: ASAC discuss format

LOC: Bachiller, Cernicharo, others

SOC: Current subcommittee-- Carilli,Wootten,T.Wilson,Testi,P.Cox, Bachiller
plus: Japanese rep, chilean rep,  ASAC suggestions?
(limit to 12 max).

Proceedings -- yes (ugh!).  Kluwer?

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