From lserna at nrao.edu Thu Aug 6 08:49:51 2009 From: lserna at nrao.edu (Lew Serna) Date: Thu, 06 Aug 2009 06:49:51 -0600 Subject: [Escoordminutes] ES Division Coordination meeting minutes - Aug 4 Message-ID: <4A7AD16F.6@aoc.nrao.edu> Minutes for the ES Division Coordination Meeting held on Tuesday, August 4, 2009, at 10:30 am, in the LL CB conference room. Attending were Lew Serna, Charley Chavez, Ramon Gutierrez, Gene Cole, Brent Avery, Jim Ruff, Guy Stanzione, Martin Lopez and J Sullivan. BUDGET ?Monitor your spending closely several accounts are overrun order only essential items. No firm word on when or what the stimulus money will be spent on. It is likely that some ES Division items on submitted lists will be funded such as AZ bearings, track, VSQ repairs, VLBA track work and perhaps bus acquisitions. We are also still waiting for gearbox funding for training, oil and gears. PARTS RESTOCKING SERVICES.- The Auto and Track groups are trying out the automatic restocking by Fastenal. Reports are that the program is working very well for them. Other groups such as Antenna Mechanics and HVAC may be interested. There is no further interest at this time. Surplus Tires?the pile of bad tires is growing. Business division is looking for a place to take them to because the Socorro dump does not want to accept them. The cost for disposal of bad tires rests with the Auto Shop. No action until further notice. VLBA ? The Mauna Kea TT visit remains for this fiscal year. A Mechanical Visit to Los Alamos was made on 7/14-7/16. The Brewster and North Liberty foundations continue to degrade and will require urgent repairs in the near future at an approximate cost of $15K each. Foundation work is expected in FY2010. Work is preferred in the fall not in the winter since it requires much time to cure. HN, MK and KP require one each wheel assembly to be replaced. We will continue in FY2010 with Maintenance visits to HN, FD and BR. Repair of the subreflector brought back from St. Croix is in progress. Tony has been transferred to track crew so another person has to be trained to repair. MK dish panels that were damaged were replaced. The damaged panels will need to be repaired for spares. It is possible that passports will be required in future visits to St. Croix. Some work installing Ka band feeds may be required in the near future. Guy has ordered new materials (more affordable for making spare dichroic panels. Two will be fabricated and sent to Sri in CV for testing. AZ BEARINGS ? The purchase of 5 new bearings has been submitted for funding with stimulus money. . If the budget allows it is desirable to have Antenna 5?s bearing looks to be refurbishable at half the price of a new one. There is a 2 year minimum lead time for new and refurbished bearings from Rotek. We have two spare bearings, one bearing usable as an emergency spare only and has been labeled ?emergency spare only?. Older grease samples show that antennas 25, 10 and 20, are candidates for scheduled bearing changes. New grease samples of all VLA antennas have been taken. Antenna 25 is an EVLA antenna and it has the worst sample. Antenna 25 will be in line for replacement in 2010 unless a bad gearbox is found on a VLA type Antenna with an old bearing, in which case that bearing will be changed. An estimated three weeks in the AAB are required before a bearing change can occur. Parts from the bearings removed from antennas are needed for measuring and fitting of new parts and should be stored until they are scheduled to be shipped for repair. 13 bearings have been replaced to date. PROJECTS: CONTROL BUILDING STAIRWAYS? The Control Building Stairways are being replaced due to their rapid deterioration. The stairways will be replaced with an improved design conforming to ADA. The western stairway is complete. A new concrete landing will have to be poured at the base of the eastern stairway and the steps replaced. The eastern stairway barricaded to prevent its use. There is no urgency for this project since safety has declared that there is no need for this stairway as a means of emergency egress. Work on the eastern stairway will continue as the workload permits. No further progress. ST Croix PAINT MAINTENANCE VISIT?It is Apparent that a follow up painting program should be initiated preferably in the fall. It is desirable to send a crew to St. Croix to continue painting areas where bleed through is evident. If this is not possible due to budgetary constraints, then perhaps the site techs could do the painting for 3 weeks straight with hired help sometime in the fall. Jon will recommend that Site Techs do spot repairs until enough funds are available for a follow up painting program. Another option at a reasonable price has been offered by the contractor that helped with the original major antenna painting. HydroPrep, LLC has offered to complete spot repairs for a very reasonable price. Funding is being sought for this. VLA ANTENNA FOUNDATION MOVEMENT? A problem with north arm antenna foundation movement needs to be addressed. It appears that the two rearward station pillars have been slowly separating over the years at CN6, BN3, CN7 and BN5 with BN5 being the worst. They have separated far enough in about 33 years that 1 bolt (one on a reward pad) can no longer be used to secure the antenna pad to the foundation pillar. Modification of the CN6 plates and BN5 are complete and the plates are reinstalled. This will solve the immediate problem of setting down antennas on these foundations. Markers have been set for taking measurements to try and see which pillars are actually moving and at what rate. No change has been observed between loaded and unloaded measurements thus far however better; finer measurements need to be taken throughout the year. If the pillars are moving apart it is felt that there may be no practical way of preventing the movement. It is believed that if this is the case it would be more desirable/practical to build an additional foundation next to the bad ones. Another option is that if the pillar movement is very slow it may be adequate to modify/redesign the mounting plates in order to make up and correct for the movement. In any case it would be desirable to get inspection of the foundations and a recommendation for action. A cost estimate for an inspection has been requested to an outside firm. GENERATOR REPAIRS? Minor leaks were noticed at the engine rear seals and it is desirable to install a better fuel filtering system. A bearing on the generator unit also should be replacement as a PM. This work would cost around $15K and has been put on the funding wish list. HOT WATER LOOP. A project is submitted to install a hot water loop using Correlator waste heat: The difference between the summer load and winter load is mostly due to heating (at least 300kW). However, even during the coldest mornings the cooling tower is ventilating correlator waste heat into the atmosphere. We already use some of the heat in the Control Building, but by extending the hot water loop to other buildings, we may be able to reduce our power demand. The WIDAR correlator will have an even higher heat output to work with. This project mainly consists of burying a hot water loop and using heat exchangers similar to what many complexes of buildings use. Payback on this project could be as quick as 1 year. Bob Broilo will investigate and provide further information. No progress.. VLA AZ GEARBOX?s (Antenna 5 etc..)--Antenna 5?s #2 gearbox experienced a catastrophic failure failed on Wednesday, April 15, 2009. Antenna 5 #1 gearbox was ok. The bad gearbox was replaced with the spare gearbox. The bad gearbox is repaired. Three gears will be fabricated in a shop out of Carlsbad, NM for around $800ea. A reverse engineering of two other gears has been requisitioned. VLA Az Gearboxes are due for oil changes. A plan to change around 10 antennas per year is being formulated beginning with remaining 6 VLA antennas and then continuing with all EVLA antennas @ approx. 10/ year. Training and equipment will be required. Meanwhile gearboxes should be checked during their EVLA conversions in the AAB. BALLAST DOORS-- New project is proposed to convert manual opening of ballast car doors to hydraulic controlled opening of the doors for dispensing ballast from the cars. Much dust is created and the operator is too close to the doors to be able to observe the dispensing properly and safely. This Project will cost around $8K. Awaiting funds. EVLA; Civil? Correlator Room: The Air Conditioning system needs to be tied in to the CPCC for controlling of air handlers when desirable and during emergency shutdowns. For controlling traffic to the correlator, a special one way has been installed at the end of the elevator hallway. A meeting with computing (James Robnett) isnecessary for the installation of 6 twist lock outlets to power additional racks in the correlator room. Safety has scheduled fire alarm testing with Operations on August 25, 2009. Bob will coordinate that effort with the annual power supply PM?s. EVLA Antennas?The Antenna Group must complete mechanical overhauls to 23 antennas to meet the retrofit schedule for EVLA design in FY2009. This goal is currently on schedule A total of 20 S-band (2-4 GHz) feed horns will be fabricated in FY2009. S-band feeds are assembled so far. All rings have been cut for the S-band. The Ku-band (12-18 GHz) feed horns will also be fabricated in FY2009. This is on schedule. A prototype insulating of the feed cone/vertex room is done in EVLA antenna 25 in an effort to improve temperature stability in the feed cone/vertex room. Bob has used a thermal imager to see where we are losing most of the heat in the feed cone. An analysis and recommendation will be made as soon as time permits. Antennas will remain in the D array for 7 months. As antenna #7 goes on line it is desirable to replace some of the early EVLA antennas with newer version EVLA antennas. Older versions will begin to be decommissioned (since the VLA Correlator cannot operate more than 22 antennas) for upgrades in the field. Antenna #17 will be decommissioned on Monday, Aug. 10. There will also be a period of 2 months (Jan. & Feb.) that there will be no observing due to the Correlator being shutdown . This is an opportunity to bring older antennas up to date. SAFETY REPORT: (James Sullivan) *ES Div. Accident?s year to date: *_There have been no accidents or incidents reported to me since April._ *Building Evacuation Drills: *There was an evacuation drill conducted on 8 July 2009, of the VLA site Tech Services building. The drill went well, but there was some problems found with the intercom system in other buildings. ** *Training: *There is a welding safety training being offered on site on the 5^th . All employees that conduct welding actives should attend this training. *Site Safety Meeting: *The last site safety meeting was held on July 23, 2009. There were 31 employees in attendees. The topic was Driving Safety and VS-02, Vehicle use at NRAO sites. *Next Site Safety Meeting:* The next site safety meeting will be on August 27@ 3:00pm in the VLA Cafe. *Inspection(s)/Audit(s): * Site building inspections are ongoing. There have been a total of 7 inspections conducted this year. Maintenance Building, Generator Building, Carpenter Shop, Water and Fire Pump Building and Lift Station, AAB & Transporter Building, Annex Building, Cafeteria Building A FM-200 testing/inspection is scheduled for August 25, 2009 *Fuel Tanks: *Inspections are ongoing. The culverts that run under the tracks need to be cleaned out the rest of the way. Lines need to be painted. I would like to thank everyone that has worked on this project. Bob Daniels has drafted a to be sent to NMED explaining that our fuel tanks are certified above ground tanks. Skip will mail the letter to NMED. ANNOUNCEMENTS: ETK Training (Electronic Timekeeping) Electronic Timekeeping?? August 20 is scheduled date to go to ETK only! *2008 PERFORMANCE EVALUATION PROCESS * ES Division signed appraisal forms were forwarded to the appropriate Human Resources Office and A copy of the signed appraisal should have been provided to the employee.