[Fwd: [Escoordminutes] ES Division Coord. Mtg. Minutes-June]

[Lew Serna]

Sorry meeting date should read Tuesday, June 24, 2005, at 10:30 am.

-------- Original Message --------
Subject: [Escoordminutes] ES Division Coord. Mtg. Minutes-June
Date: Tue, 28 Jun 2005 16:14:01 -0600
From: Lew Serna <lserna at aoc.nrao.edu>
Organization: NRAO
To: escoordminutes at donar.cv.nrao.edu, Adrian Pino <apino at nrao.edu>, 
Adrian Zamora <azamora at nrao.edu>, bbroilo <bbroilo at nrao.edu>,   Brent 
Avery <bavery at nrao.edu>, buildings <buildings at nrao.edu>,   Carl Oler 
<coler at nrao.edu>, cchavez <cchavez at nrao.edu>,   dellis 
<dellis at nrao.edu>, Dick Sramek <dsramek at aoc.nrao.edu>,   ecarlowe 
<ecarlowe at nrao.edu>, elect <elect at nrao.edu>,   Facio Gomez 
<fgomez at nrao.edu>, Frank Broaddus <fbroaddu at nrao.edu>,   gcole 
<gcole at nrao.edu>, Gerald OConnell <goconnel at nrao.edu>,   gmauger 
<gmauger at nrao.edu>, grounds <grounds at nrao.edu>,   Jon 
<jthunbor at nrao.edu>, gtaylor <gtaylor at nrao.edu>,   Jaime Montero 
<jmontero at nrao.edu>, James Sullivan <jsullivan at nrao.edu>, 
"JBolyard at zia.aoc.NRAO.EDU" <JBolyard at nrao.edu>,   Johnny Gonzales 
<jgonzale at nrao.edu>, jruff <jruff at nrao.edu>,   jsanchez 
<jsanchez at nrao.edu>, Guy Stanzione <gstanzione at nrao.edu>,   julvesta 
<julvesta at nrao.edu>, jwall <jwall at nrao.edu>,   Kelly Greene 
<kgreene at nrao.edu>, kgatlin <kgatlin at aoc.nrao.edu>,   klakies 
<klakies at nrao.edu>, malopez <malopez at nrao.edu>,   Mike Torres 
<mmtorres at nrao.edu>,   "mmckinnon at zia.aoc.nrao.edu" 
<mmckinnon at nrao.edu>,   mperalta <mperalta at nrao.edu>, msmith 
<msmith at nrao.edu>,   Nelson Atencio <natencio at aoc.nrao.edu>, Pat 
Trujillo <ptrujillo at nrao.edu>,   Peter Napier <pnapier at nrao.edu>, plewis 
<plewis at nrao.edu>,   plindsey <plindsey at nrao.edu>, pmadigan 
<pmadigan at nrao.edu>,   pperley <pperley at nrao.edu>, psanchez 
<psanchez at nrao.edu>,   psavedra <psavedra at nrao.edu>, rgutierrez 
<rgutierrez at nrao.edu>,   rmurillo <rmurillo at nrao.edu>, Robert Peralta 
<rperalta at nrao.edu>,   Rudy Latasa <rlatasa at nrao.edu>, saragon 
<saragon at nrao.edu>,   sbaca <sbaca at nrao.edu>, sdurand at nrao.edu, Selfa 
Lucero <slucero at nrao.edu>,   servo <servo at nrao.edu>, slagoyda 
<slagoyda at nrao.edu>,   Stella Gutierrez <sgutierrez at nrao.edu>, stenorio 
<stenorio at nrao.edu>,   stroy <stroy at nrao.edu>, tfrost <tfrost at nrao.edu>, 
tolney <tolney at nrao.edu>,   Tony Guerrero <tguerrer at nrao.edu>, tracfix 
<tracfix at nrao.edu>,   Wallace Gonzales <wgonzale at nrao.edu>, wdixon 
<wdixon at nrao.edu>,   wgmorris <wgmorris at nrao.edu>, Greg Hendley 
<ghendley at aoc.nrao.edu>,   dmobley at nrao.edu, James Wenzel 
<jwenzel at nrao.edu>,   dalderman <dalderman at nrao.edu>

Minutes for the ES Division Coordination Meeting held on Tuesday, May
24, 2005, at 10 am, in the LL CB conference room.  Attending were Eric
Carlowe, Lew Serna, Guy Stanzione, Bob Broilo, Jim Ruff, Tom Frost,
Brent Avery, Gene Cole, Steve Aragon, Selfa Lucero and Charley Chavez.

BUDGET   Serna— Supervisors are urged to continue to be frugal while
spending and watch their budgets carefully to avoid overspending. Less
than $8K remains in the travel budget as of May 31.  Budget projections
show that all groups in the ES Div will spend down their budgets without
money left over. Four vacant positions exist; Machinist(EVLA),
Electrician (EVLA), Servo Tech (Ops) and Track Crewman (Ops).  The EVLA
positions have been approved so far.  As mentioned at the last meeting
an additional $5K has been transferred to ES Division for work done at
the ALMA site.  This money can be tagged toward funding special projects
Fire Station or CB Stairways.

VLBA Trips for 2005 — MK maintenance visit will occur in year 2006; The
HN visit scheduled for FY 2005 is canceled due to the expense of the
long SC trip.  The latest scheduled LA visit to occur from July 27 to
Aug. 3.   Because of antenna structural troubles, another trip to SC
will likely be scheduled annually for the next several years.  A meeting
to discuss a plan for future VLBA trips to VLBA Sites should be called
since the current cycle is almost complete.  Eric Carlowe called for the
VLBA special meeting to follow the division meeting.   A desired
schedule for VLBA TT visits in FY 2006 is to complete NL, MK and HN next
year with a special 14 day mechanical visit to SC in the spring.

AZ Bearings. Antenna 18’s bearing change was completed on Thursday May,
26.  Parts from the bearings removed from antennas are needed for
measuring and fitting of new parts and should be stored until they are
scheduled to be shipped to Rotek for repair. There are 2 spare bearings
on hand. One spare bearing should be maintained at all times. Antenna
14, 16 & 18’s bearing will be shipped to Rotek for possible
refurbishment, at the rate of one per year, when the budget permits.
Antennas 20 and 26 have bad bearings that will eventually need to be
replaced.  An estimated three weeks in the AAB are required before a
bearing change can occur. Antenna 20 bearing replacement will be
targeted for September. Preparation for the bearing change should be
made.  Antenna 20 Bearing Change Supervisor is Bob Broilo.


NEW PROJECTS:

ACU Modification. A new ACU that replaces the ACU in its entirety is
desirable.  The new ACU would hopefully improve the position loop
response, improve reliability and replace the obsolete components.  A
PLC (Programmable Logic Controller) based upgrade would cost around $3K
per antenna.  EVLA has funded the prototype and design work is ongoing.
No funding commitments are made for retrofitting.

Control Building Stairways. After repeated unsuccessful attempts to stop
the corrosion on the Control Building Stairways we are forced to replace
the stairways with an improved design conforming to ADA. Estimated cost
to do this for both stairways is $12K.  A kick plate on the northwest
staircase has fallen off due to corrosion and the stairway has been
closed to the public.  In order to open the stairway to the public,
modification to the stairways, to conform to ADA (American Disabilities
Act) standards will be necessary.  The landing concrete is poured and
rails have been fabricated. Painting and step installation still needs
to be done and should be completed in 2 more weeks.  Other stairway
repairs will be made at a later date.


LWDA (Long Wave Development Array)— The University of New Mexico and the
Naval Research Laboratory are leading a research project called the Long
Wavelength Demonstrator Array, which is to be installed at the VLA site.
  It is possible that installation will begin within the next month. ES
Division will level the site and provide access to the site.
Additionally a fiber optic cable will be provided to connect to VLA’s
west arm trunk. No other work by ES Division is expected at this time.
The installation of the LWDA is on hold pending budget resolution.


Fire Station-   The Fire Chief, Tom Olney, Has acquired a newer Fire
Truck for the Fire Brigade.  The truck will not fit inside the existing
fire truck bay.  The fire truck should be kept indoors to prevent the
freezing of pumps.  A request for a larger bay is being made by the Fire
Chief.  It is estimated that modifications to the existing building to
accommodate the fire truck would cost around $10K.

GREASE SAMPLING—Grease tests on all VLA antennas need to be made prior
to September in order to determine what other antennas require a bearing
change.  Pointing residuals may also be analyzed if necessary.


EVLA STATUS

Correlator Room.
Some field work by Universal Shielding is underway.  The floor that the
shielded room will sit on in the Control Building will need to be
leveled by us.  Some wet grinding will be necessary to level the floor.
Installation of the shielded room is scheduled to begin around September
1.  The shielded room takes about 6 weeks to manufacture and about 5
weeks to install.

EVLA Antennas:
The Vertex Room winch Safety modification is ready for installation.
The L Band will be ready by next week and will likely be installed
around mid July.  So far the plan is to do and EVLA overhaul to antenna 20.

SAFETY REPORT...  James Sullivan
Safety officer not available.

OTHER:
On Line Requisitions— The Deadline to go totally on the on line
requisitioning system is July 15.  It is recommended that requisitioners
begin using the online system before the deadline date in order to
familiarize themselves with the system.


ANNOUNCEMENTS:
PEP’s

June 30- Due date for all evaluation meetings to be concluded and
appraisal forms signed by the employee.
July 5— All of the original completed and signed appraisal forms must be
forwarded to the appropriate HR office with a copy to employee.

VLBA Site Tech Workshops---- There VLBA Site Tech Workshops are
scheduled for September 10-16.  Paul Rhodes and Co. will be contacting
those shops that will participate with the training.



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