From lserna at aoc.nrao.edu Wed Jul 28 18:12:09 2004 From: lserna at aoc.nrao.edu (Lew Serna) Date: Wed, 28 Jul 2004 16:12:09 -0600 Subject: [Escoordminutes] ES Div. Coordination Minutes-- July Message-ID: <410824B9.7090002@aoc.nrao.edu> Minutes for the ES Division Coordination Meeting held on Tuesday, July 27, 2004, at 10 am, in the LL CB conference room. Attending were Bob Broilo, Lew Serna, James Sullivan, Charley Chavez, Guy Stanzione, Brent Avery, Gene Cole, Patty Lindsey, Mark McKinnon, and Jon Thunborg. BUDGET Serna. All but two accounts seem to be in fair shape thus far. All PO?s of $500 or more should be approved by L Serna until October 1. Budget allocation adjustments will appear on the next ES budget report. Usually the books for current year spending are closed around mid September. We need to be prepared to purchase some badly needed rail equipment like ballast cars and a locomotive in case there is enough money left over at the end of FY 2004 in the NRAONM budget for this. AZ Bearings. Antenna #16 will be scheduled for bearing replacement around mid October. Parts from the bearings removed from antennas should be stored until they are scheduled to be shipped to Rotek for repair. These parts are needed for measuring and fitting of new parts. Antenna #14?s bearing will be shipped to Rotek for possible refurbishment in FY 2005. Bearings will be refurbished as they are removed from the Antennas (approximately 1 per year). Antennas 18, 20 and 26 have bad bearings that will eventually need to be replaced. A spare bearing should be maintained at all times. An estimated three weeks in the AAB are required before a bearing change can occur. Antenna #16 should enter the AAB around September 27. Try to prepare as far in advance as possible. Guy Stanzione will be the Bearing Change Supervisor on Antenna #16. NEW PROJECTS: SAFETY HANDRAILS AT AAB- A safety rail is required around the perimeter of the roofs of several AAB shops since they are being used for storage of materials. This job is complete. AZ BEARING Pocket Mill- the AZ Bearing Pocket Mill is used to machine the antenna azimuth bearing pocket. At best the mill will currently achieve an accuracy of around .008 inches or .009 inches of tolerance. The spec calls for less than a .012 inch tolerance. The use of a different bearing on the mill would achieve a higher degree of accuracy for milling the pocket. If the new mill bearing can be purchased with our current budget we will replace it before the next bearing change. Early cost estimate is about $3K. A requisition should be prepared in case there is money available. Auto Shop Concrete slab- The badly deteriorated slab in front of the Auto Shop needs to be replaced. Approximate cost is around $4K for 37 yards of concrete and other materials. This project is pending FY 2005 budget funds. EVLA Status Cold Storage (Shop Space) The foundation for A 5,000 sq. ft. metal building is being installed NE of the Generator Building. Building material should arrive on the first week of August. The stem wall will be placed next week and the floor should be finished by mid to late August. Building erection will likely occur during the first part of September with a target completion date of mid September. Just in time for the arrival of bulk material that has been ordered. Several persons from the construction crew will have to be trained and certified to operate the manlift. Dean will do the digging for the foundation work. The sprinkler system will be installed at a later date. Personnel from other ES groups may be enlisted to help with the erection of the building. Once EVLA storage requirements are ended, this building may be used for shop space. The outfitting of EVLA antennas will likely be accelerated due to accelerated EVLA budgets. A six antennas per year schedule is expected if the accelerated monies become available. The accelerated schedule could start by FY 2006. Completion target date with the accelerated schedule is in year 2009. Increased manpower levels will be required to maintain the accelerated schedules. A meeting to discuss the schedule for moving the ModComps and other control building remodeling will be held in Socorro today (1/27/04) at 1:30pm. Quarterly Report Update P. Lindsey It is requested that The fabrication of Timbers be added to the Quarterly Report. Please update & return to Patty. SAFETY REPORT ...James Sullivan Accident Report: No new accidents to report. There have been a total of twelve (12) Accident/Incidents reported this year. 9 accidents attributed to the ES Division. Monthly All Hands Safety Meeting: Last meeting was held on June 24, 2004. There were a total of 37 employees in attendance. Portable Fire Extinguishers was the topic. Next Monthly All Hands Safety Meeting: The next all hands safety meeting will be held on July 29, 2004 @ 3:00pm in the VLA Caf??. Up coming Training: On August 11th several of the new lead-men will be attending a Workplace Safety & OSHA Compliance seminar in Albuquerque, NM. These new lead-men are Jaime Montero, Shane Baca, Paul Savedra and Richard Murillo. EMS Training: 10 employees from the EMS group attended the helicopter training on 7/22/2004 in Datil, NM. OTHER Discussion (Other) Updating prints. It is important that we make a concerted effort to update drawings to all modifications made to any equipment including Buildings, Antennas, transporters, generators, HVAC, etc.. If any drawings have not been updated please make sure that Emma has all information to update drawings. St Croix Painting- A plan for painting the SC antenna, using a crew from the VLA is being considered. A visit to VLBA SC for painting the antenna will be investigated for FY 2005. ES Division will contact Pete at SC and discuss possibilities. Announcements: Monthly Directors/Division Head Meetings; A meeting which includes all of NRAO Directors and Division Heads and chaired by Fred Lo will be held monthly as a means to improve communications throughout the organization. Each Assistant Director or his designee will give a monthly updated report on matters concerning their sites and their projects. The minutes of the meeting will be disseminated to all NRAO employees through email. Updated Travel Manual. An updated travel policy which will show new per diem rates based upon location (city) is expected soon. Other changes include advance airline tickets must be purchase at least 14 days (instead of 7 days) in advance to take advantage of savings. Also, for a ?smoother? service, travelers to Chile should contact Chilean NRAO personnel for making their lodging and car rental arrangements. The target date for final approval and effective date is September 1, 2004. The new manual will be available on the web as soon as it is approved by AUI. MK-5 Recorders- KP, LA and PT will receive MK-5A recorders by the end of September. These recorders will be used to record monitor data from the European Huygens probe which will make a parachute landing on the surface of the moon Titan. The data will be sent to Europe. Other VLBA stations will be outfitted with MK-5 recorders for the NASA satellite tracking pilot project sometime next year. LWA (Long Wavelength Array (old LOFAR))- A test patch of Low Frequency antennas will likely be located at or near the VLA Site sometime in the near future. A LWA group will be visiting the VLA on August 10 for a tour. Scientific Staff Reorganization ?Scientists are being appointed to various projects and are to be the single point of contact for that particular project. Currently Greg Taylor is appointed to VLBA projects, Fraser Owen is appointed to VLA projects. Craig Walker will stand in for Greg on a temporary basis until Greg returns from sabbatical. Input and direction from these scientists will insure that the scientific goals and objectives for projects are being met. They are a single point contact for scientific related issues. Transporter Generators. It is desirable to order the new Transporter generators in FY 2004. Original estimates were based on early Antenna loads and replacement of the onan generator. After discussion and input from various groups it is believed that it is better to upgrade the aging Detroit Generators that currently supply power only to the transporter. A larger Detroit generator would power both the antenna and the Transporter and the existing onan generator would only be used for ?limp in? mode only. This would simplify operations and replace troublesome aging generators along with other benefits. Warehouse Inventory ? There will be a warehouse inventory held around mid September. The date is to be announced. The warehouse will be closed for 3 days to conduct the annual inventory. Please make only urgent requests during this time. Kudos- Mark McKinnon thanks Glen Mauger for responding on the Fire Alarm problem during the weekend. Mark thanks all employees who respond to callouts in a prompt and professional manner regularly, and credits them for helping to achieve the AD?s goal of making the VLA and VLBA the outstanding, productive instruments that they are.