From lserna at aoc.nrao.edu Thu Aug 26 09:47:35 2004 From: lserna at aoc.nrao.edu (Lew Serna) Date: Thu, 26 Aug 2004 07:47:35 -0600 Subject: [Escoordminutes] ES Division Coord. Mtg. Minutes-August Message-ID: <412DE9F7.7000901@aoc.nrao.edu> Minutes for the ES Division Coordination Meeting held on Tuesday, August 24, 2004, at 10 am, in the LL CB conference room. Attending were Bob Broilo, Lew Serna, Pat Lewis, Guy Stanzione, Brent Avery, Gene Cole, Patty Lindsey, Mark McKinnon, Jim Ruff, Tom Frost and Jon Thunborg. BUDGET Serna. Requisitions of greater than $5K or that need to go out for bids should be submitted by the end of this week. Purchase requisitions for a RR engine and 2 ballast cars should be submitted before the end of this week. Supervisors are requested to update their WBS to reflect next years projects and EVLA manpower allocations. Reminder that September 15 is deadline for clothing reimbursements and charges (<$5K) on this years budget. AZ Bearings. Antenna #16 will be scheduled for bearing replacement on Monday, October 18. Critical personnel may require a schedule shift change if they work on Fridays. Parts from the bearings removed from antennas should be stored until they are scheduled to be shipped to Rotek for repair. These parts are needed for measuring and fitting of new parts. Antenna #14?s bearing will be shipped to Rotek for possible refurbishment in FY 2005. Bearings will be refurbished as they are removed from the Antennas (approximately 1 per year). Antennas 18, 20 and 26 have bad bearings that will eventually need to be replaced. A spare bearing should be maintained at all times. An estimated three weeks in the AAB are required before a bearing change can occur. Antenna #16 should enter the AAB around September 27. Try to prepare as far in advance as possible. Guy Stanzione will be the next Bearing Change Supervisor. It is possible that visitors from Jodrell Bank Observatory in the UK will witness the separation. NEW PROJECTS: AZ BEARING Pocket Mill- the AZ Bearing Pocket Mill is used to machine the antenna azimuth bearing pocket. At best the mill will currently achieve an accuracy of around .008 inches or .009 inches of tolerance. The spec calls for less than a .012 inch tolerance. The use of a different bearing on the mill would achieve a higher degree of accuracy for milling the pocket. If the new mill bearing can be purchased with our current budget we will replace it before the next bearing change. Early cost estimate is about $3K. If we improve the pocket mill it is likely we will want to machine all bearing pockets to higher tolerances. Jon Thunborg will see if this is a worthwhile and cost effective project. Auto Shop Concrete slab- The badly deteriorated slab in front of the Auto Shop needs to be replaced. Approximate cost is around $4K for 37 yards of concrete and other materials. If there is sufficient money left over from this years budget in the Site & Wye group, this project will be paid for with those funds. VLA TACHS? It is desirable to replace the analog tachs with digital brushless tachs on the VLA antennas as is being done on the VLBA antennas. Bob believes this can be done with normal operations funding. Replacement of these tachs should improve reliability of the servo system. ANTENNA DOORS? Many antenna vertex room and pedestal room doors are in bad shape and need replacement. Ramon will investigate the problem and decide if these doors should be replaced as part of the overhaul. Otherwise they will be replaced as needed. Insulated steel doors cost around $400 each. VLBA PAINTING ? A program to visit each VLBA site for painting is being considered. The VLBA SC site antenna is in dire need of a paint job and will be first priority. Other sites will be investigated to establish a priority. This activity will be likely occurring concurrent with Tiger Team visits. VLBA ANTENNA PANEL ADJUSTMENTS? A program to set VLBA antenna panels at a rate of 3 antennas per year is also being considered. Holography measurements for Pie Town panels are available. It is hoped that PT panels can be scheduled to be reset by the end of September. EVLA STATUS: Cold Storage (Shop Space) ? The floor will be finished this week. The building construction will begin soon. Manlift training will be done by Ramon Gutierrez for those who need to operate for the building erection. Manpower may be requested from other groups that may have experience on metal building construction specifically from the Cryo and Antenna Mechanic groups. Grounds and track crew members will also be involved. Guy will ask ALMA if we can use their manlift to avoid conflict with manlift usage. Transporter Generators- It is estimated that a 60 KW generator will be required to keep the EVLA antennas powered while being transported. Two generators would cost around $25K. It was hoped that quiet 100KW CAT generators could be purchased to replace the existing and aging 45KW Detroit generators and would run both the transporter and antenna. However this would cost around $65K. ACCEPTANCE TESTS? After Antenna 16 is outfitted it will undergo numerous required acceptance tests prior to being turned over to Operations. A checklist of these tests needs to be compiled. OUTFITTING MEETINGS-- It is desirable to conduct ?outfitting? meetings to improve communications between ES Division and Electronics Division concerning the numerous changes that have occurred during the prototype stages. Gene will spearhead and chair the first meeting with leadmen and other select members (date to be announced). Quarterly Report Update P. Lindsey Please update & return to Patty. SAFETY REPORT ... An incident has occurred where the lathe in the machine shop was used without authorization. In spite of the machine being locked out, someone who knew the combination to the lock used and damaged the lathe. The damage was not reported and the lathe was in a dangerous condition, which could have caused serious injury to shop personnel who are authorized to use it. Unauthorized use equipment is not permitted at the VLA. Operation and use of equipment at the VLA requires the authorization of the supervisor in charge of the shop where that equipment is housed. Equipment should be locked out or locked up in order to prevent unauthorized use. Tamper Safety Training will occur for auto mechanics, tamper operators, and other interested groups beginning September 1. OTHER Discussion (Other) End of Summer Party? End of summer party target date is Thursday, September 23. Patty will organize with help from Pat and Lew. Supervisors should get their award nominations in early to give Selfa plenty of time to finish them. Everybody welcome, same place, same cooks, same jokes! Announcements: Warehouse Inventory ? There will be a warehouse inventory held on September 14 - 16. The warehouse will be closed for those 3 days to conduct their annual inventory. Please make only urgent requests during this time. KUDOS?Thanks to the Jon Thunborg and the subreflector refurbishing crew for an outstanding job on Brewsters new subreflector work. Improvement was significant (30% to 50% efficiency) and the antenna is now comparable to other antennas in the array.