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<p class=MsoNormal style='text-autospace:none'><b><font size=2
face="Comic Sans MS"><span style='font-size:10.0pt;font-family:"Comic Sans MS";
font-weight:normal'>Dear colleagues,<o:p></o:p></span></font></b></p>
<p class=MsoNormal style='text-autospace:none'><b><font size=2
face="Comic Sans MS"><span style='font-size:10.0pt;font-family:"Comic Sans MS";
font-weight:normal'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal style='text-autospace:none'><b><font size=2
face="Comic Sans MS"><span style='font-size:10.0pt;font-family:"Comic Sans MS";
font-weight:normal'>In the DHs' meeting last Friday, I emphasized the important
step of sending the revised Work Element sheets to the Project Manager first
for review, discussions and decisions on the final revision, before sending to
Richard Simon, the JAO controller who is charged currently for implementing the
PMCS and therefore the loading of the work element sheets into the PMCS. <o:p></o:p></span></font></b></p>
<p class=MsoNormal style='text-autospace:none'><b><font size=2
face="Comic Sans MS"><span style='font-size:10.0pt;font-family:"Comic Sans MS";
font-weight:normal'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal style='text-autospace:none'><b><font size=2
face="Comic Sans MS"><span style='font-size:10.0pt;font-family:"Comic Sans MS";
font-weight:normal'>I would like to explain why, in case you think I was just
insisting on protocol, just for protocol's sake.<o:p></o:p></span></font></b></p>
<p class=MsoNormal style='text-autospace:none'><b><font size=2
face="Comic Sans MS"><span style='font-size:10.0pt;font-family:"Comic Sans MS";
font-weight:normal'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal style='text-autospace:none'><b><font size=2
face="Comic Sans MS"><span style='font-size:10.0pt;font-family:"Comic Sans MS";
font-weight:normal'>The problem in the past was the lack of sufficient
coordination and management at the project level within the NA ALMA team.
First of all, it should be clear that cost, schedule and scope changes cannot
be made independently by the various IPTs without the coordination and
management and approval by the Project Manager, as the inter-IPT dependencies
must be coordinated. Second of all, the project controller is primarily a
keeper of budget, and maybe in this case also of work element sheets, but the
Project Manager has the responsibility to manage the cost and schedule of the
project, not the JAO controller, nor the Triad consultants. They may have
helped the IPT leads to analyze the past and may suggest changes for the future
and may help to fill out the work element sheets, but none of them should make
any decisions on scope or cost changes, i.e. in the final work element
sheets. The problem of filling out the work element sheets, without
proper review of the Project manager, leads to revised schedule and cost that
is out of <o:p></o:p></span></font></b></p>
<p class=MsoNormal style='text-autospace:none'><b><font size=2
face="Comic Sans MS"><span style='font-size:10.0pt;font-family:"Comic Sans MS";
font-weight:normal'>control. Relying on the project controller for
the coordination of <o:p></o:p></span></font></b></p>
<p class=MsoNormal style='text-autospace:none'><b><font size=2
face="Comic Sans MS"><span style='font-size:10.0pt;font-family:"Comic Sans MS";
font-weight:normal'>budget and schedule at the project level in the past was
clearly incorrect and may have led to some problems.<o:p></o:p></span></font></b></p>
<p class=MsoNormal style='text-autospace:none'><b><font size=2
face="Comic Sans MS"><span style='font-size:10.0pt;font-family:"Comic Sans MS";
font-weight:normal'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal style='text-autospace:none'><b><font size=2
face="Comic Sans MS"><span style='font-size:10.0pt;font-family:"Comic Sans MS";
font-weight:normal'>As you may know, the work elements form the basis of
formulating in the WBS and milestones, etc, and have to be carefully and
properly composed. <o:p></o:p></span></font></b></p>
<p class=MsoNormal style='text-autospace:none'><b><font size=2
face="Comic Sans MS"><span style='font-size:10.0pt;font-family:"Comic Sans MS";
font-weight:normal'>The example of BE IPT having only two milestones in the
current plan is a result of improper composition of the work element sheets in
the past.<o:p></o:p></span></font></b></p>
<p class=MsoNormal style='text-autospace:none'><b><font size=2
face="Comic Sans MS"><span style='font-size:10.0pt;font-family:"Comic Sans MS";
font-weight:normal'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal style='text-autospace:none'><b><font size=2
face="Comic Sans MS"><span style='font-size:10.0pt;font-family:"Comic Sans MS";
font-weight:normal'>My insistence on having the Project Office review with all
of you the revised work element sheets is essential to assuring the work break
down structure and milestones and resulting schedule of activities will be
self-consistent over the entire project and compatible with the level 1
milestones and the overall project budget and schedule.<o:p></o:p></span></font></b></p>
<p class=MsoNormal style='text-autospace:none'><b><font size=2
face="Comic Sans MS"><span style='font-size:10.0pt;font-family:"Comic Sans MS";
font-weight:normal'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal style='text-autospace:none'><b><font size=2
face="Comic Sans MS"><span style='font-size:10.0pt;font-family:"Comic Sans MS";
font-weight:normal'>This will take some effort and is a very important
exercise.<o:p></o:p></span></font></b></p>
<p class=MsoNormal style='text-autospace:none'><b><font size=2
face="Comic Sans MS"><span style='font-size:10.0pt;font-family:"Comic Sans MS";
font-weight:normal'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal style='text-autospace:none'><b><font size=2
face="Comic Sans MS"><span style='font-size:10.0pt;font-family:"Comic Sans MS";
font-weight:normal'>As I mentioned, we will hold a couple of sessions to go
over the proper procedure and process of filling out the work element sheets
shortly, so that we will finalize the revised work element sheets in the coming
weeks. Clearly, for many work element sheets, coordination with our
European partners will be necessary.<o:p></o:p></span></font></b></p>
<p class=MsoNormal style='text-autospace:none'><b><font size=2
face="Comic Sans MS"><span style='font-size:10.0pt;font-family:"Comic Sans MS";
font-weight:normal'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal style='text-autospace:none'><b><font size=2
face="Comic Sans MS"><span style='font-size:10.0pt;font-family:"Comic Sans MS";
font-weight:normal'>I hope you will bear with me in this period of
reorganization of ourselves. I am convinced that we will all be better
off at the end of this process.<o:p></o:p></span></font></b></p>
<p class=MsoNormal style='text-autospace:none'><b><font size=2
face="Comic Sans MS"><span style='font-size:10.0pt;font-family:"Comic Sans MS";
font-weight:normal'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal style='text-autospace:none'><b><font size=2
face="Comic Sans MS"><span style='font-size:10.0pt;font-family:"Comic Sans MS";
font-weight:normal'>Cheers,<o:p></o:p></span></font></b></p>
<p class=MsoNormal style='text-autospace:none'><b><font size=2
face="Comic Sans MS"><span style='font-size:10.0pt;font-family:"Comic Sans MS";
font-weight:normal'>KYL<o:p></o:p></span></font></b></p>
<p class=MsoNormal style='text-autospace:none'><b><font size=2
face="Comic Sans MS"><span style='font-size:10.0pt;font-family:"Comic Sans MS";
font-weight:normal'>Fred K. Y. Lo<o:p></o:p></span></font></b></p>
<p class=MsoNormal style='text-autospace:none'><b><font size=2
face="Comic Sans MS"><span style='font-size:10.0pt;font-family:"Comic Sans MS";
font-weight:normal'>_____________________________________________________________________________<o:p></o:p></span></font></b></p>
<p class=MsoNormal style='text-autospace:none'><b><font size=2
face="Comic Sans MS"><span style='font-size:10.0pt;font-family:"Comic Sans MS";
font-weight:normal'>Director and Senior Scientist<o:p></o:p></span></font></b></p>
<p class=MsoNormal style='text-autospace:none'><b><font size=2
face="Comic Sans MS"><span style='font-size:10.0pt;font-family:"Comic Sans MS";
font-weight:normal'>National Radio Astronomy Observatory<o:p></o:p></span></font></b></p>
<p class=MsoNormal style='text-autospace:none'><b><font size=2
face="Comic Sans MS"><span style='font-size:10.0pt;font-family:"Comic Sans MS";
font-weight:normal'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal style='text-autospace:none'><st1:Street w:st="on"><st1:address
w:st="on"><b><font size=2 face="Comic Sans MS"><span style='font-size:10.0pt;
font-family:"Comic Sans MS";font-weight:normal'>520 Edgemont Road</span></font></b></st1:address></st1:Street><font
size=2 face="Comic Sans MS"><span style='font-size:10.0pt;font-family:"Comic Sans MS";
font-weight:normal'><o:p></o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><st1:City w:st="on"><st1:place
w:st="on"><b><font size=2 face="Comic Sans MS"><span style='font-size:10.0pt;
font-family:"Comic Sans MS";font-weight:normal'>Charlottesville</span></font></b></st1:place></st1:City> <font
size=2 face="Comic Sans MS"><span style='font-size:10.0pt;font-family:"Comic Sans MS";
font-weight:normal'> Phone:
434 296 0221<o:p></o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><b><font size=2
face="Comic Sans MS"><span style='font-size:10.0pt;font-family:"Comic Sans MS";
font-weight:normal'>VA 22903 Fax:
434 296 0385<o:p></o:p></span></font></b></p>
<p class=MsoNormal style='text-autospace:none'><st1:country-region w:st="on"><st1:place
w:st="on"><b><font size=2 face="Comic Sans MS"><span style='font-size:10.0pt;
font-family:"Comic Sans MS";font-weight:normal'>U. S. A.</span></font></b></st1:place></st1:country-region> <font
size=2 face="Comic Sans MS"><span style='font-size:10.0pt;font-family:"Comic Sans MS";
font-weight:normal'>Web: <a href="www.nrao.edu">www.nrao.edu</a><o:p></o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><b><font size=2
face="Comic Sans MS"><span style='font-size:10.0pt;font-family:"Comic Sans MS";
font-weight:normal'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal><b><font size=2 face="Comic Sans MS"><span style='font-size:
10.0pt;font-family:"Comic Sans MS";font-weight:normal'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal><b><font size=2 face="Comic Sans MS"><span style='font-size:
10.0pt;font-family:"Comic Sans MS";font-weight:normal'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal><st1:PersonName w:st="on"><strong><b><i><font size=3
color=navy face="Times New Roman"><span style='font-size:12.0pt;color:navy;
font-weight:normal;font-style:italic'>Janet Bauer</span></font></i></b></strong></st1:PersonName><o:p></o:p></p>
<p class=MsoNormal><b><font size=2 color=green face="Comic Sans MS"><span
style='font-size:10.0pt;font-family:"Comic Sans MS";color:green'>NRAO - <st1:City
w:st="on"><st1:place w:st="on">ALMA</st1:place></st1:City> North American
Project Office</span></font><o:p></o:p></b></p>
<p class=MsoNormal><st1:Street w:st="on"><st1:address w:st="on"><b><font
size=2 color=green face="Comic Sans MS"><span style='font-size:10.0pt;
font-family:"Comic Sans MS";color:green'>2496 Old Ivy Road, Suite 226</span></font></b></st1:address></st1:Street><o:p></o:p></p>
<p class=MsoNormal><st1:place w:st="on"><st1:City w:st="on"><b><font size=2
color=green face="Comic Sans MS"><span style='font-size:10.0pt;font-family:
"Comic Sans MS";color:green'>Charlottesville</span></font></b></st1:City><font
size=2 color=green face="Comic Sans MS"><span style='font-size:10.0pt;
font-family:"Comic Sans MS";color:green'>, <st1:State w:st="on">VA</st1:State>
<st1:PostalCode w:st="on">22903</st1:PostalCode></span></font></st1:place><o:p></o:p></p>
<p class=MsoNormal><b><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'> <o:p></o:p></span></font></b></p>
<p class=MsoNormal><b><font size=2 color=green face="Comic Sans MS"><span
lang=FR style='font-size:10.0pt;font-family:"Comic Sans MS";color:green'>434.296.0296
(phone)</span></font></b><span lang=FR><o:p></o:p></span></p>
<p class=MsoNormal><b><font size=2 color=green face="Comic Sans MS"><span
lang=FR style='font-size:10.0pt;font-family:"Comic Sans MS";color:green'>434.296.0255
(fax)</span></font></b><span lang=FR><o:p></o:p></span></p>
<p class=MsoNormal><b><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'><a href="mailto:jbauer@nrao.edu"><font size=2
color=navy face="Comic Sans MS"><span lang=FR style='font-size:10.0pt;
font-family:"Comic Sans MS";color:navy'>jbauer@nrao.edu</span></font></a></span></font></b><font
size=2 color=green face="Comic Sans MS"><span lang=FR style='font-size:10.0pt;
font-family:"Comic Sans MS";color:green'> (E-mail)</span></font><span lang=FR><o:p></o:p></span></p>
<p class=MsoNormal><b><font size=3 face="Times New Roman"><span lang=FR
style='font-size:12.0pt'><o:p> </o:p></span></font></b></p>
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