[alma_na] Re: New ALMA Account numbers

[Richard Simon]

I have received the official word, and my original memo was correct.  My
apologies for any confusion.  According to Charles Beverage, head of
NRAO MIS,
 > ALL purchase requisitions, invoices, correspondence, travel
 > requests/authorizations, and anything else will be coded with the
 > following format:
 >
 > Business Unit . Object .  Subsidiary
 >
 > Example:     701.1616.0820   which is ALMA  Computer Hardware Front
 > End IF Switch

For completeness, I have attached my original note and .pdf file with
the details.

Regards,

Richard Simon


 > Revised ALMA Chart of Accounts
 >
 > 2002-Sep-27 R. S. Simon
 >
 > Starting 2002 October 1st, the ALMA project at NRAO has a new Chart
 > of Accounts.  This change was necessitated by NRAO's adoption of a
 > new Chart of Accounts.  After October 1st, please use only the new
 > account numbers, and do not use the old J series of accounts.  The
 > revised Chart of Accounts provides significant benefits and
 > improvements in access, reporting, and budgeting.
 >
 > Brief Instructions:
 >
 > An ALMA account number consists of three parts, specified with the
 > following syntax:
 >
 > (Business Unit).(Object Class).(Subsidiary)
 >
 > Business Unit is one of the major NRAO activities; for all ALMA
 > accounts the business unit is the same:  701.
 >
 > Object Class is the type of expenditure, and should be specified on
 > all procurements and travel.  There are ~60-70 Object Classes, but
 > for most purposes the simplified version attached is all you will
 > need.  Money is budgeted into 3 of the Object Classes (people,
 > places, or things), and is spent from one of the other 41.  A list of
 > the official Object Classes is attached.
 >
 > Subsidiary is the actual ALMA Work Element number, with a one-to-one
 > correspondence between the 4-digit Subsidiary Number and a 4-digit
 > ALMA Work Element Number.  A list of the official ALMA Work Elements
 > (Subsidiaries) is attached, with their funding status for 2003.
 >
 > Example: The North American Project orders a new computer.  The
 > account number to charge would be 701.1616.0100 (701 is the ALMA
 > business unit, 1616 is Computer hardware, and 0100 is the ALMA Work
 > Element for the North American Project Office).
 >
 > Example: Brian Glendenning travels to Germany.  The account number
 > would be 701.1690.2640 (701=ALMA; 1690=Travel-Foreign; 2640=Computing
 > Subsystem Management)



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